Assistant Project Manager: Essential Points in Easy Mind MapsNancy
What Is an Assistant Project Manager?
An assistant project manager usually follows the direction of the PM to take on tasks of construction. He or she is responsible for helping Project Managers for any projects in order to make sure that budget, schedule, team performance and quality standards are met. Normally, the role requires a professional experience of 3-5 years of construction projects.
What Duties are for the Role?
An assistant project manager generally acts on behalf of his or her PM for daily operations during the absence of the real manager. Feel free to check the main work responsibilities as below:
Before the Starting Date of the Project:
- Checking reports and contracts to know more about policies.
- Able to review project drafts to identify any important path items.
- Go through bids details and finish buyout as requested by PM.
What Assistant Manager Should Do During the Project:
- Help the PM to check and follow-up the overall process of the project; Inform all parties any up-to-date news.
- Prepare, attend and record regular project meetings as requested by PM.
- Works closely with the PM to offer daily support to Field team.
- Revise project details based on client requirements.
- Delegates specific task to identify and track deliveries of resources.
- Implements quality assurance steps to ensure effective budget planning.
How Assistant Project Manager to Build Good Relationships with Sub-contractors:
- Collect and sort daily or weekly reports and safety files to discuss with your sub-contractors.
- Collect and sort coordination drawings from your subcontractors to check these files with your PM.
- Inform your PM regarding any changes from your sub-contractors.
What Skills are important for an Assistant Project Manager?
It is not easy to be a highly professional assistant project manager, but you can start by practicing these skills:
This part is the most important thing that we should talk about. For assistant project managers, good occupational quality refers to usually put your clients’ interests in the first place. Moreover, for some a bit complex cases, you should carefully balance the needs between your partners and clients.
It is indeed quite essential for the majority of jobs in the world, especially for large-scale projects. You should have the ability to clearly and quickly find out the needs of your both internal and external clients and partners. Try to ask more questions to get a better idea of your project. Furthermore, make sure that you really know how to timely communicate with your PM, so you can forward your disagreements at an early point.
Teamwork & Leadership
Works together with your project team members instead of working separately. For some necessary cases, leads the whole team effectively to overcome any possible barriers, and reinforces the team concept as requested by your PM. Welcome any comments and feedback from your team members for potential problems. Besides, you should expand and develop any potential business relationships.
Problem-Solving & Quick Learning Skills
An assistant project manager should be able to analyze and understand both the strengths and weak points of a project. Furthermore, you should keep building your own professional knowledge about your job. These are to ensure that you would not feel panic if under great pressure.
Attention to Details
Try to keep an eye on all aspects and details of the project regardless their priority. Additionally, make sure that you monitor files, sort resources and manage time efficiently for every single task. What’s more, such skill is also very important when you are doing some administrative jobs for your PM, such as taking meetings minutes, replying emails to vendors or writing reports to your partners.