How to Take Meeting Minutes with Mind MapsSubrina
Meeting minutes always become nightmares for administrators, officials, secretaries, and assistants especially beginners of users. Choosing a good method of taking meeting minutes will not only give a good impression on your bosses and leaders but also save time. Today I would like to introduce you the way to take meeting minutes with mind maps.
Firstly, we should know what exactly a meeting minute is. A meeting minute is a special note only be recorded in the meeting with comprehensive and rational words. People who take minutes need acquiring the capability of impartial and fast-written. There are no personal perspectives which are put forward by note-takers. All they need to do is record what they hear. Compared with a traditional minute-taking method, mind mapping seems more logical and streamline with keywords rather than long sentences and paragraphs. Following are steps of taking meeting minutes by using mind maps.
1. Prepare organizational content and overview before the meeting
Recorders should prepare meeting information before participating in it. There is much information which can be confirmed before a meeting like a date, place, theme, and type of meeting. It is known to all those types of meeting consist of discussing a problem, arranging a task, commending and criticizing, etc., and all those would be confirmed before a meeting. Recorders can also prepare participant information in advance and revise anytime during the meeting.
2. Form a framework of meeting with a reasonable layout in advance
To be frank, there is not enough time for recorders writing down every word during a conference. If recorders spend time forming the structure and planning out the layout before a meeting, they can note down detailed information in the meeting.
3. Write down the main statements of each speaker
During the meeting, recorders should pay whole attention to speakers’ statements and write down the keywords carefully with patience. In this period, no mistakes and no emotional words could appear. You cannot even delete or add one more words which might be confusing for readers. The principle of this process is to keep everything you note down with its prototype.
4. List discussing keywords in the blank and reorganize the relationship after the meeting
You may find it difficult to describe the whole discussing process sometimes as a recorder. Thus, you should plan a blank area for discussing notes. At this time, you do not need to put every key point with an order because you can reorganize later but ideas could not be left. After the meeting, the relationship should be restructured to make discussion results clearly.
5. Record and arrange resolutions and following tasks
Resolution and following tasks must be the results of this meeting minute. Thus, it is significant for recorders to summarize the resolutions and arrange the following tasks in the conspicuous area for references.
6. Adjust your mind map to business style
As meeting minutes are rigorous in the community, recorders should rearrange the whole layout and adjust to business type.
Finally, all those steps are the method of taking meeting minutes with mind maps. You can have a trial to experience this divergent way to boost efficiency and complete your task with praises.