Project Management Tools: Features, Usages and Market TrendNancy
Project Management Tools: Main Common Features
Basically, project management tools have some key features for users:
- Real-time Team Communication: The majority of project management tools has communication feature for managers to discuss tasks. Hence users can find and solve any problems at an early stage.
- Managing Document: Document sharing feature is also important for users to edit task details, store files or share with teammates.
- Managing task details: Users can identify any possible risks, define the scope of a project, set deadline, managing budgets, and costs, or generate forecasts for their projects. These features are really useful if you have large scale construction or manufacturing projects.
- Project Reporting: The flexible report feature enables users to access target data quickly or track project schedule.
- User-Friendly Interface: the Dashboard-based interface is easy to learn and monitor progress.
- Customer Relationship Management (CRM): This feature is optional for those firms who need track and store consider the amount of their customer data.
Usage of Different Sizes of Business
- Compared to large-scale enterprises, small or middle-size firms have different needs for project management tools. A considerable number of small business need project management tools since they could not get rid of the huge amount of work emails.
- Advanced users or large scale organizations may prefer tools with many permission features. Hence each employee has the most suitable level of access to a specific project.
- Smaller sized firms usually have an even more limited budget unless they have a high rate of return.
- Expensive or advanced project management systems might not suitable for simple projects due to complex functions.
- Enterprises typically use software that has a per-user-per-month fee framework. Small business prefers a flat monthly rate for a certain number of licenses.
Market Trends You Should Know
The competition in project management tools market never seems to stop. Here are some considerable trends you should know about:
- Remote team communication: Almost 45% of American will become temporary employees or self-employed in three years. Additionally, US full-time employees are even more prefer using telecommunication than several years ago. All these indicate that projects managers seem to use more remote team communication in the near future.
- Cloud-based system: An increasing number of online software firms are offering budget-free cloud-based solutions. This seems to be good for self-employed users, small or middle-sized business with limited budget.
- Smartphone applications: Project managers may need access to their ongoing projects via their mobiles when off for a meeting.
- Project Portfolio Management (PPM): Researchers show that the PPM market may reach several billion dollars by 2020. This is due to the growth of smartphone applications and cloud systems. PPM tools are, especially for advanced projects.
Bring Your Own Device ( BYOD) challenges: More employees prefer to bring their own device, such as a laptop or iPad, for a meeting or daily work. This could be a new challenge to project managers in terms of information security and multi-platform access.
Acquisitions: Leading project management brands may cooperate or acquire with each other for more advanced technology. It is interesting to see how these events will go in the following years. For example, last year Microsoft made a new move and published its new visual project management tool: the MS Planner. The software offers simple cooperation features for small business.